Virtual Conference Management

Photo by Gabriel Benois on Unsplash

Virtual conferences require careful planning in order to get as close as possible to that real-life energy and social buzz. Luckily, there are so many Zoom features available that virtual conferences are easier to manage than ever before.

Our virtual conference services start long before the day itself. You want more than just invites and an itinerary. You’ll need an easy ticketing service, rehearsal time, extensive technical support and an external host to give you that extra professional touch. You’ll want to think about branding and even breakout rooms too.

Virtual conference basic package

Dedicated client manager

Furhaad Ahmed is our event manager and Young Digital Associate coordinator. With years of experience in events management, he’ll be your point of contact for your virtual conference and will assign a Young Digital Associate(s) to support you on the day.

Virtual meeting space

We host your virtual meeting on our Zoom platform. As we also take care of the technical hosting, all you have to do is log in using your free Zoom account and join the meeting without any stress.

Technical host during your event

A technical host will send out meeting invites, cue up videos and carry out all the general administrative Zoom tasks you need right before, during and after your virtual conference. Think of them as your remote personal assistant on the day.

Creative services

A good virtual conference needs a bit of extra polish, and our creative services give you affordable, no-fuss creative support across a range of content. We suggest a bespoke virtual backdrop and waiting graphic as a minimum. Beyond that, our Young Digital Associates can also help with slide presentations and shareable digital content.

Technical support

Virtual conferences require more technical support than standard meetings. Our technical staff can offer advice and on-the-day support whether you have additional AV requirements or need help with specific software or web applications.

Marketing and ticketing service

Our Young Digital Associates can set up your event in Eventbrite, which not only helps with ticketing, it integrates with Zoom too. This means delegates can get to your event directly through your Eventbrite page without needing a separate email or Zoom details.

Tech rehearsal

No conference - virtual or real-life - should start without a tech rehearsal. Virtual conferences require better sound, video and lighting than standard virtual meetings. You also need to pay close attention to potential hurdles such as changing speakers, starting videos, sharing screens and creating breakout rooms. With our technical support and tech rehearsal, you get the peace of mind that your virtual conference will run smoothly.

Virtual conference add-ons

Full event management

More than just a client manager, we’ll use our events expertise to make sure you’ve thought of everything – from the flow of the itinerary to creative and personalised details like posting out name tags or sending lunch to every delegate. Virtual conferences don’t have to be 100% virtual – the finishing, personal touches can make all the difference.

Presenter

A virtual conference needs a personality - someone who keeps the energy up and the schedule to time. Whether you use one of our young stars or more experienced presenters, we can provide you with a range of presenters to keep your attendees engaged.

Artists and entertainers

Book a live artist to create something on the day while your virtual conference unfolds, or choose from our talented network of musicians and performers, who’ll inject entertainment into your breaks or evening itinerary.

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